Service and Recharge Centers

How do I find the GW policy on Service Centers and Recharge Centers?

Service and Recharge Center Policy

How do I find guidelines for Establishing Service Centers and Recharge Centers?

Implementation Guidelines  

What are the approved service centers and contact information?

Last updated 6/18/20.

Whom should I contact to find out whether there are any newly-approved service centers?

Please contact Athula Navaratne, Manager, Grants & Contracts Accounting, at 571-553-4201 or

What facilities can be charged on sponsored projects?

Facilities operated under Events & Venues can be charged on sponsored projects.  Facilities that operate under Events & Venues are considered as auxiliary or similar enterprise. According to 2 CFR 200, charges of auxiliary or other similar enterprises should be included in the award agreement / proposal.

Who do I speak with if I’m being charged from an internal department for work on a Sponsored Project and the department is not listed above?

Please review the Charging Internal Expenses to a Sponsored Projects document or contact your Sponsor Project Administrator.

Is there any additional documentation I can read about Service Centers and how they are processed on Sponsored Projects? Please find a link to a document developed by OVPR and GCAS.

Charging Internal Expenses

I have an expense that needs to post to a grant for an event that was organized by GW Event and Venues. How can I post the expense to a PTA?

If Grant funds are used to pay for an event, GW Event and Venue office will include GCAS ([email protected]) when sending the final invoice to the department. GCAS will then process the journal entry to your grant using the final invoice as support and notify you when the action is completed. GCAS will process journal entry only when the final invoice is available and the grant is ready to take additional costs. Please work with your event office to ensure receipt of final invoice for the event.

If charges are initially posted to your department funds, follow the charging internal expense to sponsor project guideline and submit your DCF via the University Payables Invoice Submission portal. If your submission meets the requirements, GCAS will process the DCF and post your expenses to Grant.